Edlevo App, system Reform 2024–2025 in Early Childhood Education and Care

Edlevo is an application developed for guardians. As a guardian, you can easily access essential services and get a comprehensive and up-to-date overview of

important matters related to you and your children. You can use Edlevo on mobile device and web browser alike.

The Edlevo App is a tool used in Vaasa’s early childhood education system, allowing parents to manage care times, report sudden absences, and terminate early childhood education placements. Parents can also find electronic decisions in the app.

You can use the Edlevo App in two ways:

1. You can download the Edlevo App mobile application from the app store (Google Play / Apple App Store). The app is free.
2. You can use the Edlevo App in a web browser; the web version works on all browsers.

Download the Edlevo App from the app store (Google Play / Apple App Store).

You can enable notifications for the app from your phone’s settings to receive notifications about new events.

The following technical requirements are needed to deploy the services:

Web browser (latest versions)

• EDGE
• Firefox
• Chrome

Mobile operating systems:

• iOS version 13 or later
• Android version 7 or later

The Edlevo App is available in Vaasa City’s early childhood education system.

Only the child’s legal guardians can log in to the Edlevo App after applying for early childhood education.

Log in to the Edlevo App using Suomi.fi identification with your online banking credentials or mobile identification.

The Edlevo App mobile application will stay open for one month if you do not log out. You can log in to the Edlevo App web version via this link: Edlevo

Logging in requires strong authentication (Suomi.fi identification).

Please note that you will not receive alerts for new events in the web version; ensure you log out of the Edlevo App and clear your browser’s cache if using public computers for security reasons.

 

This function aims to ensure that your contact details are up to date.

Verifying contact information

If your contact information has not been verified, the app will prompt you to check and confirm it. Make any necessary additions or changes to your mobile phone number and email address and confirm them by pressing the Accept button.

Phone numbers may:

· include numbers, spaces, hyphens, and a plus or minus sign at the beginning;

· contain a minimum of 5 and a maximum of 15 characters;

· not contain letters.

Updating contact information

If you want to update your email address, enter the information in the email and confirm email fields.

If you want to update phone numbers, enter the new number information in either the mobile or work number fields.

Finally, press the Accept button.

 

 

Starting from May 6, 2024, early childhood education service decisions and decisions on customer fees will be published in the Edlevo App for guardians who have accepted electronic notifications. Guardians will see separate folders for both decisions in the Edlevo App, and the decision will be available in PDF format within the folder. 

If the guardians does not wish to receive electronic decisions, they should inform the Early Childhood Education Coordination Service by email: varhaiskasvatus.palveluohjaus@vaasa.fi. 

Care times have been moved to the main menu from the front page of the Edlevo App and the function has been divided into two parts: to the function with which the guardian can indicate care times and a function that allows them to track the accumulation of care time for a month.

Care time schedules must be informed at least a week beforehand

You must always inform the day care services of your child’s schedule at least a week beforehand.

For example, care time schedule concerning week 8 must be informed by Sunday, week 6. The system is automatically closed on Sunday at 12pm and no changes can be made after this.

After the system has closed, only the head of the day care centre or the family day care nurse can make changes in the registered schedule. Changes will only be made due to changes in the guardians’ work situations.

If the child schedule is not assigned electronically at all or for all the days of the week, the head of the day care unit in question/the family day care nurse will mark down nine hours per day as the time charged for on the days in question.

You can assign the schedule for up to six months in advance

On the app, you can to copy schedule from one week to another as well as from one sibling to another. You can assign the schedule for up to six months in advance.

All families have to enter their child schedule electronically by using the app, regardless of whether their child’s/children’s service agreement(s) is part-time or full-time and even if the schedule is not likely to be altered. As we have the overall information of all children within day care, it is easier to plan and to have sufficient staff in all groups in all localities at the right times.

How the registered child schedule and actual time in the day care centre affect the fees

If your child suddenly falls ill or is otherwise out of day care for a full day or part of a day, the child schedule hours will still be counted as used up as according to the plan.

An example of payment for assigned/actual hours in day care:

• The child schedule registered by parents on Edlevo app: 6.30–15.30 = 9 h
  • Actual time in day care: 6.45–16.45= 10 h
  • Time charged for: 6.30–16.45= 10 h 15min

If the time charged for exceeds the registered child schedule, you’re following payments will be charged according to a higher fee category.

How to follow the assigned/used care time hours

On the app, you can monitor the sum of assigned/used care time hours per month. If your child suddenly falls ill or is otherwise out of day care for a full day or part of a day, the child schedule hours will still be counted as used up as according to the plan

 

A child’s legal guardians can log in to the Edlevo App once the child’s early childhood education relationship has begun.

If you encounter any issues with logging in, please contact varhaiskasvatus.palveluohjaus@vaasa.fi.

You can find instructions on the guardian in Edlevo App behind the question mark.

To get English text, click on this box and select the language.

This accessibility statement applies to Edlevo App and has been updated on 27 September 2024.

The service is subject to the law on the provision of digital services, which requires that the mobile applications it covers meet accessibility requirements. The accessibility of the service has been assessed by an external expert organisation.

Accessibility of the digital service

Fulfills the accessibility requirements.

Did you notice a lack of accessibility in our digital service? Let us know and we will do our best to fix it.

Provide accessibility feedback using this online form

Supervisory authority

If you notice accessibility issues with the site, first provide feedback to us, i.e. the site administrator. The response can take 14 days. If you are not satisfied with the answer you have received or do not receive a reply at all within two weeks, you can report it to the Regional State Administrative Agency of Southern Finland (Etelä-Suomen aluehallintovirasto). The website of the Regional State Administrative Agency of Southern Finland explains in detail how the notification can be made and how the matter is handled.

Contact details of the Authority

Regional State Administrative Agency for Southern Finland
Accessibility Control Unit
www.saavutettavuusvaatimukset.fi
saavutettavuus(at)avi.fi
telephone switchboard 0295 016 000